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Here's a sample repair request letter from a landlord to a tenant:Īlthough writing a letter to a tenant requesting repairs may seem easy enough, there's a lot of information to include. Information on the amount (if any) to be deducted from their security deposit.Notification of penalties if no response is received or repairs are not made within a specific amount of time (e.g., eviction proceedings).

Additional relevant information (e.g., if you'd like to inspect the repairs).Request for written acknowledgment of receipt of the letter.Explanation of why the repairs are needed.Description of the issue(s) that needs repair.When writing a letter to your tenant for repairs, you should include the following information: State clearly what needs repair, why it’s needed, and include a deadline for completing it.Īlso, consider including a reminder that repairs may need to be completed for the tenant to remain compliant with their lease agreement. Use a professional tone when writing a letter to request repairs. How to Write a Repair Request Letter to a Tenant It clearly outlines the timeline for completing the necessary repairs and provides legal proof should there be any dispute over the cost or who is responsible for certain repairs. Sending a formal letter also helps set specific expectations between you and your tenant. It ensures they understand exactly what you expect from them. In addition, a written letter reminds the tenant they are responsible for repairs and maintenance. Having clear, written documentation of your request can be helpful if you’re unable to resolve the situation through dialogue or negotiation with the tenant. Sending a written notice to a tenant requesting repairs is better practice than making a verbal request. Why Is It Important to Send Written Correspondence? You’ll also learn the distinction between normal wear and tear versus damage caused by tenants, what to include in the repair request, and best practices for creating and delivering the written request to your tenant. This article will explain the importance of sending a letter to request repairs to a tenant rather than making a verbal request and how this may impact a tenant’s security deposit. When you need to request repairs from your tenant, doing so effectively and professionally is critical for maintaining a positive landlord-tenant relationship and ensuring the proper repairs are made quickly.

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